1. “Employee” means an employee of the Society.
2. “House” means a residential house of the Society.
3. “Allottee” means an employee to whom a house has been allotted.
4. “Family” means the wife, husband, children, parents, brothers and sisters residing with and dependant of an allottee.
5. “Seniority” means seniority of an allottee for the purpose of allotment of a house as decided under these Rules.
6. “Pay” means the basic pay of the allottee.
7. “Rent” means the amount payable by the allottee as rent for a house allotted to him under these rules exclusion of Fan rent, water and other charges.

12.4 Allotment Procedure

1. The allotment shall be made in order of seniority.
   For the purpose of allotment of a house in a category seniority of an eligible employee shall be reckoned from the date when he becomes eligible for that category of house.
   A list of all eligible employees cum engineers according to seniority shall be maintained by the Estate Officer and the list shall be reviewed after every six months (Jan./July).
2. A staff member on his request may be considered eligible for allotment of house of lower category if house in that category of his entitlement is not available. For such allotment, a staff member holding higher post shall be considered senior to all other employees who are otherwise eligible for that category of house.
3. An employee shall maintain his seniority in the category of houses to which he is eligible for further allotment even if he accepts allotment of a lower category house or joint allotment or if he does not accept the allotment under any of these paras.
4. An employee shall not be allotted a house if the employee’s spouse is already an allottee but this clause shall not apply where the husband and wife are residing separately in pursuance of an order of Judicial Separation made by a Court.
5. If two allottees marry each other, they shall surrender one of the two houses within one month of marriage failing which allotment of the lower type of house shall be deemed to have been cancelled on expiry of the aforesaid period of one month and where both the houses are of the same type, the allotment of one of them, as the, Principal may specify, shall be deemed to have been cancelled.
6. The Society accommodation shall not ordinarily be allotted to an employee who owns a house(s) or part of a house in his own name (s) or part of his spouse within a radius of 8 Kms. of Beant College of Engineering and Technology, Gurdaspur excepting when the College requires the presence of an employee on the campus or if the employee makes a specific request which is acceded to by the Principal.
7. If an employee is required to stay in the College campus in the interest of the College he may be allotted a house out of seniority in the category of houses to which he is eligible at the discretion of the Principal.
8. The Principal may, if he deems it necessary, reserve or set aside a particular house or a set of houses for any specific purpose.

1. The power to allot the houses under these rules shall vest in the Principal. However, the Principal may appoint an Allotment Committee to advise him on all matters relating to the allotment of houses and may delegate any of the powers and functions conferred on him under these rules subject to such conditions as he may deem fit.
2. An allotment order shall be issued by the Registrar to each allottee. An allotment once made shall not ordinarily be disturbed.
3. An allotment shall be effective from the date the house occupied by the allottee and shall continue until:-
   (a) It is cancelled or is deemed to have been cancelled under these rules or
   (b) It is surrendered by the allottee.
4. In case an allottee after having accepted the allotment of a house to which he is eligible, relinquishes it, or he does not occupy the house, he will not be entitled to allotment of a house for a period of one year from the date of last allotment. Re-allotment within the same type of houses will ordinarily be avoided. However, a mutual exchange in the same type of houses may be allowed by the Principal.
5. As a temporary measure in order to meet the shortage of residential accommodation an employee may be allotted a house jointly and if he so chooses may share the house allotted to him with one or more other employees of his own choice in which case such employees shall be deemed to be joint allottees and the rent chargeable from each and such allottee shall be as approved by the Principal from time to time. Such joint allottees shall not be entitled to any house rent allowance and they shall maintain their seniority in the category of houses to which they are otherwise eligible for allotment.

1. The Estate Officer of the College shall certify after proper verification that the house allotted to an allottee is fit for occupation.
2. An allottee shall occupy the house allotted to him within 15 days from the date of issue of the allotment order to him or from the date of issue of the notice to him that the house is fit for occupation, whichever is later, failing which the allottee shall be charged rent as if he has occupied the house till the order for cancellation of allotment is issued.
3. An allottee shall be required to sign an inventory of the fittings and fixtures in the house on occupation/ vacation of the house.

12.27 Interpretation
On any question of interpretation of these Rules the Principal’s decision shall be final. However, the employee may appeal to the Board whose decision shall be final in the matter.